Features & Benefits

What does state-of-the-art care and practice productivity have to do with clinical protocols? It has everything to do with it! Operating your practice without clear consistent clinical protocols is like a ship without a rudder – you’re vulnerable to "protocol drift" or outright collapse as economic, patient, and time pressures are encountered.

• Easy Protocol Creation Screenshot

  With the user-friendly Clinical Protocol setup features you can easily create, customize and standardize clinical protocols to your office preferences using the current science. Guard against "protocol drift" and insure that diagnosis and risk-factor analysis is complete and that needed care is consistent. Save time in treatment planning and simplify case presentation using automatic fee estimates and prepared protocols.

• Multiple Treatment Visits Screenshot

  Build unlimited multi-visit and multi-phase protocols, each with unlimited procedures per visit or phase. Add and delete procedures and visits, and then save as the default or custom protocol for a given treatment.

• Modify Protocols On-The-Go

  Do you ever discover something during the exam or treatment consultation that changes the treatment plan? No problem! Modify it on the spot. Then accept it and print the protocol. All risk factors, exam conditions, and report language is modified on-the-fly and is ready to go with the click of a button.

• Multiple Discipline Exams

  The Dental ETC utility for clinical protocols is available for Perio, Caries and Oral Cancer. Coming soon are exams and protocols for TMD, Sleep Apnea, Cosmetics, Restorative, and Biologic dentistry. Select any or all and do a comprehensive evaluation which prepares reports and protocols for each.

• Custom Protocols Screenshot

  Don’t like the default protocols provided? No problem! Just add what you want in a ‘user-defined’ field and use it as you normally would.

• Signature Protocols Screenshot

  Many companies have A-Z steps and methods for performing specific clinical procedures. Their "signature protocols" are built into Dental ETC and can be installed ready for use with one click.

• Fee Estimator Screenshot

  The Fee Estimator quickly provides a quick "unofficial" but very accurate fee to help you design and sequence treatment options, and qualify case acceptance. Selecting and approving a given protocol generates a "ball-park" fee for the selected protocol based upon your office fees entered in the fee tables. Admittedly, each office handles this aspect of case presentation differently, but at least you will immediately know "the number"!

Our aging and economically challenged patients are becoming increasingly concerned with health risk factors and disease. People want to identify and treat them and to minimize the costs and misery they create if untreated. MyDentalETC’s diagnostic protocols review health history, risk factors and clinical findings, and automatically integrate clinical protocols, patient reports, and makes for easier treatment coordination. Better diagnostic protocols lead to successful case presentations, superior patient care, and practice growth. No more missed diagnoses or overlooked treatment!

• Multiple Discipline Exams Screenshot

  The Dental ETC utility for clinical protocols is available for Perio, Caries and Oral Cancer. Coming soon are exams and protocols for TMD, Sleep Apnea, Cosmetics, Restorative, and Biologic dentistry. Select any or all and do a comprehensive evaluation which prepares reports and protocols for each.

• Thorough "Click-All-That-Apply" Exams Screenshot

  The patient exam utility allows quick selection of relevant health history, disease risk-factors, and clinical findings. The exam check- list assures thoroughness and consistency during the exam process. It’s all there on one page. Click – click – click – and you’re done!

• Consistent Diagnostic Protocols

  Computerized diagnostic protocols not only assure thoroughness, they make certain that evaluations remain consistent over time and between dental team members. Automated protocols assure consistent state-of-the-art care. No more overlooked or drifting treatment plans – or lost production!

• Facilitate Treatment Planning Screenshot

  Printing the Treatment Protocol assists dental team members to quickly and easily enter and develop treatment plan in the practice management software.

Every patient deserves to have a complete evaluation and a complete diagnosis. They also deserve a full report, especially explaining the deleterious consequences which will happen if they do little or nothing of what you recommend. The companion report website MyHealthReport.info provides educational materials, ‘white paper’ reports, digital presentations, and other information which educates, motivates and helps make your case presentation.

• Automated Reports Screenshot

  Conditions and findings selected in the exam utility are automatically linked with report language specific to that condition. The generated reports highlight the selected problems and conditions, and emphasize the importance of correcting the problem.

• Print Reports Screenshot

  At the end of each exam, print a hard-copy report to put in patient presentation folder. Report includes security code and patient instructions for accessing their report at your secure MyHealthReport website.

• Info Website-Accessible Patient Reports Screenshot

  Exam and patient-specific reports are accessible for patient information and education, on your branded companion website MyHealthReport.info. Patient may view their intra-oral photos and digital movies taken in the office on a secure report website so that they can see and read about the conditions, consequences, and recommended treatments. Username and Password are generated in print report and given to the patient to assure privacy and security of protected health information.

• Custom Health Library Reports (Coming Soon)

  Don’t like the general educational or informative reports provided on MyHelathReport.info? Would you rather use your own reports? Since you have your own branded site you can write your own! Simply upload them and further personalize your site with the information that you want your patients to see.

All patients have the right and deserve the opportunity to understand their health status. However, time, staffing, and patient's learning styles often make this difficult while in the office. Using a secure, branded and customized companion website privately allows your patients to read their reports and see their own photographs. It also presents other relevant reports and "dynamic content" related to their specific conditions which are identified in your clinical exam. Your branded companion website works with your practice website to help you grow your practice and create informed motivated patients. A link on your main practice website leads prospective patients to Health Risk Assessment Calculators and invites them to make an appointment in your office. Reports available in the Health Library discuss oral health problems including the 'deleterious consequences' which occur due to delayed or denied treatment.

• First-Visit Orientation

  When you ask new patients to visit your practice website and your "My Health Report" website before their first visit they will learn something about common dental problems and what you will be evaluating when they come in. When this happens before they come in, the exam appointment itself builds credibility and trust. They will better understand the purposes of the examination process and the reported clinical findings as you identify and call them out. Perhaps most important of all, they will already have a better understanding of their problems and especially of the consequences of not treating the problems which are identified and co-discovered during the exam process.

• Digital Information

  During the Dental ETC exam process, upload patient photos to your companion Health Report website for patient viewing and review at home. Intraoral photos, video "tours of the mouth", video of microscope slides showing perio microflora, or digital audio/video of the patient exam or interview can be uploaded. Patients can review this and other supportive information at home. (Note: Video feature coming soon!)

• Educational Videos Screenshot

  Educational videos and "YouTube" have become a powerful educational and motivational tool. The internet has an ever growing supply of video clips which teach and explain health risk factors, disease conditions and the consequences of not treating them. A listing of links to many of these videos is posted on Health Report companion website. You can also post your own favorite video links for your patients to view.

• Third Party Validation

  The internet remains a powerful "information highway" generally, and for dentistry in particular. Dental ETC and My Health Report websites help you tap this powerful information technology to build your own practice. Making patients aware of what’s possible as well as the harmful consequences of delayed treatment are critical aspects of educating patients and presenting care options. Since more people are using the internet’s power to research and validate their health treatment decisions, it only makes sense to strategically guide them through the process with the information they are looking for in a "third-party validation" format, which also highlights you and your abilities.

• Leverage

  Both the Dental ETC and Health Report sites help you leverage your time and energy along with your ability to educate and motivate your patients to take action. From preparing your patient for the first visit exam to convincing them to avoid the damaging consequences of delayed care, the Dental ETC and Health Report sites multiply your abilities and effectiveness.

• Customized Reports (coming soon!)

  Write your own health reports and post them on your private Health Report website if you prefer your own reports and copywriting over the default reports provided.

• Dynamic ETC Content

  "Dynamic content" is information which relates specifically to a patient’s clinical condition. The clinical findings discovered and selected during the Dental ETC exam automatically posts reports on the Health Report website which relate to the clinical conditions and risk factors co-discovered during the exam process. Your patient is then guided to review this information as they consider their health decisions with the personal invitation "Based upon the results of your exam Dr. [Name] recommends that you review the following information."

• In-Office Education

  During the patient’s exam or consultation process dental team members can use the Health Report website and its information resources to conveniently and quickly educate and motivate patients to make positive decision about their health and smiles. In addition to presenting valuable third-party validation, this saves valuable time and further orients your patient to the resources found on the Health Report website.

• Personalized Marketing

  Everyone's favorite topic is themselves! Sending a patient to your Health Report website is much easier when there is something in it for them – especially when that "something" is them! The Health Report website offers personalized marketing at its finest by allowing patients to see their own photos and images on their secure and private Health Report website page. Reports which specifically relate to their own risk factors and health conditions further personalize the message and the motivation for treatment in your office.

• Risk Assessment Calculators Screenshot

  Risk Assessment Calculators are among the many educational and marketing resources placed on MyHealthReport.info. They help guide prospective patients to your office and provide information which further brands you as a trusted health advisor and competent dentist.

Interested in knowing more about risk factors which can prematurely kill you or cause unnecessary disease and necessitate expensive treatments? We all are! Aging baby boomers and others wanting to avoid disease and improve health are naturally drawn to health calculators which measures risk and help them understand how to protect their health. Now you can harness the power of your own branded Health Risk Assessment Calculators and attract new patients to your practice with a simple link on your practice website. These health surveys and the reports they create will educate and motivate new patients to seek out your services

• Multiple Topic Health Calculators Screenshot

  Risk Assessment Calculators and Surveys are available representing multiple topics or disciplines within dentistry. These include periodontal disease, sleep apnea, TMD, cosmetic dentistry, biologic dentistry, caries risk, nutrition, and sports dentistry. Select one or all – it’s your choice!

• Quick Reports Screenshot

  The results of using a Risk Assessment Calculator provides a report showing the impact on health, and always guides the survey takers toward information which describes consequence of not adequately managing risk factors. Of course, an invitation and easy link is provided which invites the prospective patient survey-taker to make an appointment with your practice.

• Customized Selection Screenshot

  Enjoy quick and easy admin setup. You choose which Risk Assessment Calculators you want displayed and made available on your website. Add or remove them based on your practice preferences.

• Dentist Locator Screenshot

  Prospective patients in your area who happen to use internet search engines and find these Risk Assessment Calculators can use the "dentist locator" service and then logon to your branded website to complete the health surveys.

• Marketing Advantage Screenshot

  Use the Risk Assessment Calculators within your existing or new outbound marketing efforts to drive traffic and attention to your website and the health information provided. "Tell-A-Friend" features on the site and within the calculators help expand your reach by inviting prospective patients to tell a friend.

• 24/7 Availability

  The internet never sleeps, and neither should your marketing message. Leverage your time and message with the strength of the internet and the timeliness of the message.

Communicating with and building referral relationships with allied health professionals is a powerful way to increase your community exposure and build strong referral networks. My Dental ETC Pro software and MDReferrals resources offer today’s Oral SysteMix™ health professional a unique advantage in building referral networks. Automated Personalized Patient Reports (PPRs) make it easy to communicate with other health professionals, and customized ready-made MDReferrals tools save time and money, helping you position yourself as the knowledgeable expert you are. Communicating with allied health professionals is the natural and necessary follow up to the Dental ETC exam, report and clinical protocol development. Using MDReferrals resources to properly approach physicians and other health professionals helps build credibility and speeds the development of rewarding referral networks.

• Oral SysteMix™ Care

  The traditional "gum-heart" connection is now expanding to be a true "mouth-body" connection. This is because there are multiple oral health issues which can impact general health. These include periodontal disease, caries, oral cancer, airway and obstructive sleep apnea, occlusion and TMD, orthodontics, and restorative biocompatibility problems (in susceptible individuals). The broadening scope of these understandings has led to the creation of Oral SysteMix™ care. The "Oral SysteMix™ Connection" thus broadens the scope of care for dentists as well as the number of health professionals which must work together to achieve patient health. The Dental ETC exam process provides a guided review of these "connections" and generates informative reports for both the patient and the patient’s other health professionals.

• Inter-Disciplinary Care

  New research highlights and reinforces the need to interact with your patient’s physician and other health professionals. MyDentalETC Pro prompts you to include your patient’s other health professionals in the co-management and awareness of their care. Dentists who proactively work to be a part of the health team not only improve patient care and outcomes, but they also legitimize their role on the inter-disciplinary health team and the important care they offer.

• Personalized Patient Reports Screenshot

  With MyDentalETC Pro, every patient visit or exam can generate an informative letter to another health professional, even if it’s only a courtesy message to offer a quick update on patient oral health status. Personalized Patient Reports (PPRs) are quick user-friendly communications with other health professionals. Other features include: Default pre-written reports or write and save your own; Search and track all communications you’ve sent on behalf of a patient; Write PPRs ‘on-the-fly’ through the day and send immediately, or add them to the PPR Queue – then print and send or fax them in batch from the queue when convenient. Regardless of how you use it, the PPR Manager allows you to quickly and easily create professional correspondence with a few clicks of the mouse, appraising other health professionals of your mutual patient’s oral and systemic health concerns.

• Task Manager

  MyDentalETC's Task Manager enables you to easily organize and track your physician marketing efforts – along with anything else you want to keep track of or better manage in the office! Whether it's an in-service two months from now, a phone conversation with an office manager that you need to take notes on or plan, checking what your team member did three weeks ago and what needs to be followed up on, or reviewing the activities you've done for Dr. Smith - Task Manager makes it easy!

• FaxDripPro - Customized Literature Reviews

  Part of building referral networks involves staying in touch and building a trusting relationship by sharing information. In part, this is how you educate and inform, and keep your name in front of other health professionals in appropriate and not ‘over-the-top’ ways. FaxDripPro is a unique MDReferrals literature review service which presents relevant science in a quick and easy to read format. Best of all, its customized to you in look and feel, as well as in subject matter, and the timing of its delivery to your intended health professional audience. Why Fax? Because it’s quick, easy and doesn’t have an envelope or a delete button. Why Drip? Because that is the essence of relationship development. Over time you want to reach out and touch or subtly ‘drip’ useful information that educates, informs, and reminds. With FaxDripPro you create and send pre-written and customized professional literature reviews, literally with a click of a button!

• Manage Your Health Care Professionals (HCPs)

  The Dental ETC Pro HCP Database helps you keep track of your professional referral networks. This includes all medical, dental and allied health professionals you want to work with or to whom you send communications. No more fumbling through phone books or Rolodex files for a phone or fax number or email address – especially when time is tight and you want to get a quick letter or fax written and out the door. It’ simply one of the many MDReferrals user-friendly features built into MyDentalETC Pro. With the HCP Database you can keep track of just about everything about your professional network you can think of, including the standard things like contact information and staff members, to children’s names, food allergies (for planning “Lunch-n-Learn” in-service meetings) or where they went to school. Knowing your medical and dental contacts helps build relationships and trust - and with that, comes referrals!

MDReferrals Resources and Tools

• PowerPoint In-Service Templates

  Most dentists aren’t copywriters or graphic designers. That is why we provide you with dozens of forms, letters, sample copy, worksheets, and presentations. You don’t need to re-invent the wheel, or spend precious time and money re-create something you can simply click and use. Doing an In-Service Presentation to an OB/GYN or ENT or Sleep Physician? Or having a “lunch-n-learn” with any other health professional? MDReferral PowerPoint templates provide you with a quick starting place to build a customized presentation. Simply download the presentation from MYDentalETC Resources area, customize the first slide, and you have a professional presentation done in seconds.

• M-D Professionals Marketing Handbook (PMH)

  This 200+ page book is the first one-of-a-kind manual that teaches dentists and all health professionals what they need to know to position themselves in their community to build professional referral networks and be seen as the local expert. “Marketing” to allied professionals is about knowing how to speak their language, knowing how to approach them, and knowing how to solve problems. At the appropriate point in this process they will come to view you as a valued resource that can help them with their patient care and will “invite” you into their referral network.

• Physician Resource Manual

  You can’t expect to drop off a business card or practice brochure to a professional colleague and then simply sit back and wait for referrals to start rolling in. Surprisingly, many still advise it. When initiating a new professional referral relationship you may only have a few moments to create a good first impression. The Physician Resource Manual (PRM) is a ready-made customized 3-ring binder which in reality becomes your “calling card” when interacting with healthcare professionals. The PRM is designed to get and draw their attention, and contains topic-specific information, articles, literature research and an extensive bibliography – all designed to educate and inform your colleague and potential referral source, and to demonstrate your knowledge of the relevant and emerging science. With your bio sketch on the back, and a customized cover letter and included referral flags forms, it’s an appreciated gift and resource which is not easily discarded.

• Referral Flag Forms

  Do you ever wonder how other health professionals know enough to adequately screen problems related to your expertise where they have had little or no training? Such is one of the major problems when setting up successful referral networks. Not only do your health colleagues need a simple understanding of how to screen, they require sufficient information of what to look for and how to make a proper referral. Referral Flag Forms are customized referral pads which provide the screening referral partner with the specific “flags” (risk factors and clinical conditions) to check off during the screening exam process. By simply going down the checklist, asking the right (prompted) questions and identifying appropriate risk factors, your referral network partners can easily determine if a referral to you for your full evaluation is appropriate.

The Dental ETC and its companion Health Report websites offer a high degree of customization. This is easily handled with the user-friendly Member Admin Center and features available on the sites. Follow the easy steps to set up your sites and software functionality, and return as necessary to update or change your settings.

• Set Up Screenshot

  Entering your practice information automatically sets up the Dental ETC utility along with your branded Health Report patient information website. Set up is simple and straight forward.

• Customized Risk Calculators

  Select the specific Risk Assessment Calculators you want displayed and used on your Health Report patient website. Those you don’t select won’t appear or be available to your patients.

• Customized Report Selection Screenshot

  Select the reports you want listed and made available for viewing on your Health Report patient information website. If there are health subjects you don’t address or treatments you don’t offer in your practice, simply don’t include them in your health library.

• Automated Links

  Admin functions make it easy to set up marketing links to Health Risk Assessment Calculators. Send your webmaster an email with embedded link and code for linking your practice website with your branded Health Report website. Once activated, your prospective patients will be able to use your Risk Assessment Calculators to learn more about their health risks and to be directed to your office for further evaluation and care.